POS Reconciliation & Sales Posting — Accurate, VAT‑ready Sales Records
We reconcile daily POS transactions to accounting records and post verified sales into your accounting system. Services tailored for retailers, restaurants, and multi‑outlet businesses in the UAE to ensure accurate revenue recognition and VAT readiness.
Overview
AL SAHRAA reviews your POS data, payment acquirer reports, and bank deposits to identify and resolve variances between point-of-sale totals and ledger balances. We prepare and post corrected sales journal entries to your accounting system so revenue, discounts, refunds, and payment fees are accurately recorded. We work with common accounting platforms (Zoho Books, QuickBooks, Xero, Tally) and can migrate or map POS feeds into your chart of accounts. For multi‑outlet operations we consolidate and allocate sales by store, department, or revenue center to support management reporting. Our process includes evidence-backed adjustments, VAT classification for taxable and exempt sales, and clear reconciliation reports you can present for internal review or tax filing. We can operate as a one-time cleanup, a periodic monthly close service, or ongoing daily/weekly reconciliations depending on your volume and needs. Services are designed for UAE compliance and practical retail operations—helping reduce reconciliation time, identify payment processor disputes early, and provide reliable sales figures for decision-making and VAT submission.
What to prepare
- POS Z-reports and daily sales summaries
- Merchant acquirer/terminal settlement statements
- Bank deposit details for card and cash collections
- Sales refund and discount logs
- Chart of Accounts and accounting system access or export
- Previous month(s) sales journals and reconciliation workpapers
- VAT registration details and prior VAT returns (if applicable)
How the process works
- Initial intake and assessment of POS systems, merchant acquirer statements, and accounting setup
- Extract and standardize POS Z-reports, transaction logs, payment batches, and bank deposits
- Match POS totals to merchant and bank statements, identify shortfalls and timing differences
- Prepare and post sales journal entries and adjustments into the accounting system with VAT classification
- Deliver reconciliation reports, variance analyses, and recommendations; set up recurring schedules or automation
Why clients choose AL SAHRAA
- Admin-reviewed quotations before you proceed.
- Document coordination and progress tracking in one portal.
- Support for business, compliance, visa, insurance, and IT-related requests.
- Clear request history, updates, and delivery follow-up.
Frequently asked questions
How long does a typical reconciliation take?
Timing depends on transaction volume and data quality; a single outlet month can take 2–5 business days, larger or multi‑outlet reconciliations take longer. We provide estimates after the initial assessment.
Can you post sales directly into our accounting software?
Yes. We post into Zoho Books, QuickBooks, Xero, and Tally, or deliver formatted entries for your in‑house accountant. Integration method is agreed during onboarding.
How do you handle VAT on POS sales?
We classify sales by VAT treatment (standard rated, zero‑rated, exempt) per UAE VAT rules and include VAT on sales postings and reports to support accurate VAT return preparation.
What happens if POS totals don't match bank deposits or acquirer statements?
We investigate timing differences, card fees, chargebacks, and manual adjustments. Discrepancies are documented, adjustments proposed, and remediation steps recommended for merchant disputes or process changes.
Can you provide ongoing daily or weekly reconciliation?
Yes. We offer periodic schedules (daily, weekly, monthly) or ad hoc cleanup engagements depending on your needs and transaction volume.