Accurate POS Reconciliation and Timely Sales Posting for UAE Retailers
Reliable reconciliation of POS terminals and accurate sales posting to your accounting system, tailored for businesses in Dubai, Ajman and the wider UAE.
Overview
We reconcile daily POS Z-reports, card-acquirer statements and merchant settlements to ensure every sale is accounted for and posted correctly to your accounting ledger. We handle multi-terminal environments, online orders and split payments. Our process includes mapping POS transaction types to your chart of accounts, posting consolidated sales entries, recording fees, refunds and tips, and matching deposits to bank statements to identify shortfalls or timing differences. We work with Zoho Books, QuickBooks, Xero and Tally or post directly into your existing bookkeeping routines, providing exception reports and reconciled sales summaries that support VAT filing and management review.
What to prepare
- POS Z-reports or end-of-day reports
- Merchant/acquirer settlement statements (e.g., Visa/Mastercard reports)
- Payment gateway and online order settlement reports
- Bank statements covering deposit periods
- Access or export from accounting system (Zoho/QuickBooks/Xero/Tally)
- Chart of Accounts and VAT setup details
How the process works
- Initial intake: collect POS access, merchant statements, bank statements and chart of accounts.
- Data extraction: pull Z-reports, sales journals and payment gateway/merchant acquirer files.
- Mapping: map POS transaction types to accounts and VAT codes; confirm postings with client.
- Posting: create sales, fees, refund and settlement journal entries in your accounting system.
- Reconcile & report: match deposits to bank statements, resolve exceptions, deliver reconciled sales reports and supporting schedules.
Why clients choose AL SAHRAA
- Admin-reviewed quotations before you proceed.
- Document coordination and progress tracking in one portal.
- Support for business, compliance, visa, insurance, and IT-related requests.
- Clear request history, updates, and delivery follow-up.
Frequently asked questions
How often should POS reconciliation be performed?
Daily reconciliation is best for high-volume retailers; weekly or monthly is acceptable for lower volume businesses, depending on cash flow and VAT reporting needs.
Can you post sales to our existing accounting system?
Yes. We post directly into Zoho Books, QuickBooks, Xero or Tally, or provide journal entries and supporting schedules for your accountant.
How do you handle discrepancies between POS and bank deposits?
We trace timing differences, card processing fees, chargebacks and refunds, allocate fees to expense accounts, and produce exception reports for client review and resolution.
Do you support multi-terminal and online sales aggregation?
Yes. We consolidate multiple POS terminals and online payment channels into reconciled sales entries, ensuring correct VAT treatment for each sales channel.
Is my sales and payment data secure during reconciliation?
We follow confidential handling practices: limited access to data, secure file transfer methods, and adherence to client data security requirements; exact measures are agreed at engagement start.