Credit Card Reconciliation: Practical Support for UAE Businesses

Managing credit card transactions accurately is essential for cash flow visibility, VAT compliance, and clean financial statements. AL SAHRAA Businessmen Services LLC provides Credit Card Reconciliation services in the UAE, including Dubai, to help businesses match merchant statements to ledger entries and correct mismatches efficiently.

Key points at a glance

Service: Credit Card Reconciliation (single cards, multiple merchant accounts, and consolidated statements)

Coverage: Credit Card Reconciliation Dubai and wider UAE

Outcome: Reconciled ledger entries, identified discrepancies, supporting schedules for auditors

Call to action: Request a tailored quote from AL SAHRAA to scope your needs

Process — step by step

1. Gather data: merchant acquiring statements, bank settlements, POS reports, and accounting ledgers. 2. Import & map: upload or provide statements; map card transactions to chart of accounts. 3. Match transactions: reconcile merchant settlements to payments recorded in the general ledger. 4. Investigate discrepancies: identify fees, chargebacks, refunds, currency differences, and timing variances. 5. Adjust and document: propose journal entries, post approved adjustments, and produce a reconciliation report with working papers. 6. Review & close: management review, retention of supporting documentation, and final sign-off.

Documents and information we typically need

Merchant acquiring statements (daily/periodic) and settlement reports

Bank statements showing card settlements

POS terminal reports and batch summaries

Accounting software exports (trial balance, general ledger, AR/AP entries)

Chargeback and refund notices

Details of FX rates if transactions in foreign currencies

Common reconciliation issues and how we address them

Timing differences: match settlements to the date funds hit the bank and record accruals where needed.

Merchant fees and commissions: identify and post fee expense entries rather than misposting to revenue.

Chargebacks/refunds: isolate chargebacks, ensure supporting documentation, and reverse revenue correctly.

Multiple currencies: apply the correct exchange rates and document conversions.

Missing transactions: reconcile POS batches to merchant statements and investigate gaps.

Best practices we recommend

Keep merchant statements and POS batch reports for audit trail.

Reconcile monthly (or more frequently for high-volume merchants).

Use a consistent chart of accounts for card fees, refunds, and chargebacks.

Maintain a clear schedule linking each ledger entry to merchant documentation.

When to engage a professional

You have frequent discrepancies or chargebacks

Your business accepts multiple card types and currencies

You’re preparing for audit or VAT review

Internal resources lack reconciliation expertise

FAQ

How long does credit card reconciliation take?

Turnaround depends on transaction volume and the state of your records. Small volumes can be reconciled in a few days; larger or historical clean-ups take longer. We provide a timeline after reviewing your files.

Do you handle Credit Card Reconciliation for Dubai and the wider UAE?

Yes. We support businesses across Dubai and the UAE and are familiar with local banking and merchant-acquirer practices.

Can you fix past reconciliation errors?

Yes. We can perform historical reconciliations, propose corrective journal entries, and prepare supporting schedules for auditors. Any adjustment will be documented and approved by management.

Do you work with accounting software?

Yes. We can accept exports from common accounting systems and, where appropriate, prepare entry files for import back into your system.

How is the service priced?

Pricing depends on transaction volume, the number of merchant accounts, and whether historical cleanup is required. Contact us for a tailored quote.

Next steps — request a quote

To get started, request a quote from AL SAHRAA Businessmen Services LLC. Provide a brief summary of your merchant accounts, typical monthly card volume, and whether you need historical clean-up. Our team will scope the work and provide a tailored proposal.

Contact AL SAHRAA through our website or by email to request your quote and discuss how we can streamline your Credit Card Reconciliation in the UAE.